We are hiring.
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Crimson Coast Dance Society – Event Coordinator
Temporary- Part Time/Full time: negotiable– 20-30hr/week, may evolve into permanent
June 15 – September 14: negotiable
Application deadline: Monday, June 8, 5:00pm
Remuneration: $17.00 per hour
Crimson Coast Dance Society [crimsoncoastdance.org] has produced cutting edge professional dance
and live performance – by visiting and local artists – in Nanaimo, BC since 1998.
This position of Event Coordinator supports event production, coordination and management as it
pertains to festivals produced by the not-for-profit, performing arts sector. The Event Coordinator will
share and gain skills in event organization, team work, working with artists from diverse cultures and
procedures in preparation for a major performing arts festival, including safety and protocol, cultural
competence, marketing and publicity, skillful debrief, statistics gathering and stewardship. To address
the current corona virus pandemic, the successful candidate requires fluidity with the ability to pivot
and problem solve across a range of responsibilities and weave attention toward live and digital
Tasks and Responsibilities
The Event Coordinator works in close partnership with the Artistic Director, Technical Director,
appointed staff and partners and technical team to assist in specific production responsibilities of our
2020 InFrinGinG Dance Festival. The articulation of these responsibilities will shift between digitally
based and live performance intentions as we respond to shifting restrictions due to corona virus.
Reporting to the Artistic Director and in collaboration with TD and appointed staff, the Event
Coordinator works with the entire team, meeting weekly for high-level overview of the event and
project, and specific directions/training for specific responsibilities as below:
- Administrative Support; Preparation of documents, completion of tasks in relation to the InFrinGinG
Dance Festival and the organization with emphasis on adhering to professionalism and brand standards.
- Production Assistance; to include volunteer and/or digital front-of-house coordination, and pre/post-event coordination, and maintenance of an accessible team master calendar for festival events and meetings. Also to include technical theatre roles with respect to staging set up for live performance, indoor and outdoor; lights, sound, projection.
- Artist Hospitality, coordinate arrivals and departures of guest artists, ensure travel, transportation, and accommodation arrangements remain current, provide document with local knowledge for amenities, directions, services and schedules.
- Marketing & Publicity; support the publicity plan for festival marketing and communications: post scheduling for Facebook, Instagram and engage in other social media communications, compiling and sending of bi-weekly promotional e-newsletters using mail-merge. Support the coordination of community engaged outreach marketing. Create membership and Society information displays at all festival events, distribute printed or online flyers as appropriate
- Coordinate and manage digital updating of website including communications with partner websites and events. Compose and/or provide proofreading for the team and wordpress website.
- Corporate Sponsor Stewardship; track corporate sponsorship benefits for compliance and ensure that attending sponsors are hosted or highlighted on social media.
- Participant/Audience Stewardship: Prepare FOH registration and ticket sales sheets for shows, dance classes and workshops.
- Volunteer Coordination; Coordinate, manage and track volunteers and roles; keeping a record of hours and tasks completed; and maintaining harmonious relationships with all volunteers.
- Post-event follow-up/reporting: Participate in debrief. Prepare reports and communications with
- statistics for future planning, for files; Update database, track social media stats and event statistics (audience attendance, workshop registrations, etc.).
- Preparing acknowledgements to stakeholders, partners.
Knowledge of the non-profit and/or performing arts sector
- Experience with Video or Computer Gaming is an asset
- Experience with technical theatre roles and responsibilities, including sound, lights, projection
- Ability or interest in development and implementation of planning strategies
- Skilled with digital business technologies, communication/contact management programs, wordpress
website maintenance, CMS database systems, mail merge, e-newsletter software
- Excellent verbal and written communication skills
- A strong attention to detail and proficiency with Microsoft Word, Excel, and Google Docs is required
- Punctual with strong organizational skills
- Works both independently and as part of a team, is collaborative and takes directions as an
opportunity to learn.
- Ability to prioritize and effectively manage multiple tasks, trouble shoot and problem-solve in a fast paced environment.
- Valid Driver’s license
- Vulnerable Sector Record Check by Nanaimo RCMP required with cost covered by CCD
- Own transportation is an asset
- This applicant is between 15 – 30 years of age (inclusive) at the start of employment, a Canadian
citizen, permanent resident or person on whom refugee protection has been conferred; is legally
entitled to work according to relevant provincial/territorial legislation and regulations. We regret that
international students are not eligible.
We also value the following qualities:
- Creative, curious, productive, self-motivated, adaptable, collaborative, leader/follower adaptive,
responsible, respectful, good humoured.
- Diversity is welcome.
- The health, safety and well-being of our team, artists and patrons are our utmost priority, therefore, we
require compliance with VIHA and WorksafeBC guidelines regarding corona virus and safety in the
Submit application with cover letter to Holly Bright, email@example.com